ActionAid is an International Development Organisation working over 45 countries across the world with people
living in poverty since 1972. One of the main working areas of ActionAid is to response in emergency and
humanitarian crisis.
Like other humanitarian response, ActionAid Bangladesh (AAB) is providing support in Host Community & FDMN
Camps at Cox’s Bazar. Presently we are going to procure below mentioned materials for WFP supported Nurturing
of Youth Project Activity at FDMN Camp- 1E, 1W, 2E, 2W, 3, 4, 4Ext, 5, 6, 7, 8E, 8W, 9, 10, 11, 12, 13, 14, 15, 16,
17, 18, 19, 20, 20 Ext., 21, 22, 24, 25, 26, 27 at Ukhiya, Teknaf, Cox’s Bazar.
Scope of Tender:
ActionAid Bangladesh invites sealed quotation/tender for the supply materials which details are mentioned in
the attached Annexure:
i. Details of supply materials: Annexure-A
Language:
As determined by ActionAid Bangladesh the working language of this tender is English.
Contractor/Vendor/Supplier Contract:
Vendor/Supplier Name:
Address:
Contact No:
Email:
Financial Proposal for the Supply Materials:
The mentioned above rates are including VAT, TAX, transportation, and other related cost.
Require Documents/Papers:
Sl. Item name Unit Quantity
Rate
(BDT)
Total (BDT)
1 Details of supply materials: Annexure-A
Job 1
Grand Total including VAT and all other costs: BDT
Page 2 of 4 Tender document for WFP funded project
ActionAid Bangladesh
House# 8, Road# 136
Gulshan 1
Dhaka-1212
Bangladesh
Phone +880 2 55044851-7
Fax +880 2 55044855
Email aab.mail@actionaid-bd.org
www.actionaid.org
To qualify the preliminary selection quotation must be accompanied with the following updated documents:
Name of Document Yes/ No Name of Document Yes/ No
Trade License (updated) VAT registration certificate (online)
TIN Certificate Income Tax Certificate (updated)
Bank Solvency Certificate Related Work Experience Documents
Company profile
Schedule of Tender:
1. Date of Tender publication in Daily Newspaper: 05th March 2026.
2. Tender Schedule collection: 05th March 2026 to 09th March 2026 from 09:00 am to 05:00 pm on all
working days.
3. Last date of Tender Dropping: 10th March 2026 within 11:00 AM.
4. Tender Opening: 10th March 2026 at 12:00 pm in AAB Cox’s Bazar office. One representative from each
supplier/contractors /bidder will be allowed to attend the tender opening event, if interested.
5. Tentative Date of issuing work order: 6th April 2026
6. Tentative Date of Starting Delivery: 15th April 2026
Terms & Conditions:
1. The Bidder must review the specifications of the products (as per Annexure-A) as well as required work
and fill up table (Financial Proposal for supplying different types of materials as per attached annexure)
mentioned in the schedule properly before submitting the offer to ActionAid Bangladesh.
2. Security deposit/earnest money 5% of the Purchase Order value to be deposited in favour of ActionAid
Bangladesh by awarded vendor before signing the Purchase Order through Bank Draft/Pay Order. This
Security Deposit to be returned after satisfactorily completion of the delivery.
3. Interested vendor / Contractors / Suppliers should submit hard copy quotation using company letter head
pad in the Tender Box kept at the reception room/in front of the Security Desk of AAB Cox’s Bazar office,
House No: 752, Block: C, Ward: 11, Jhautola Masjid Road, Cox’s Bazar-4700) on or before 10th March
2026, 11:00 AM. Technical and Financial proposals sealed in one envelope to be submitted. “Technical
proposal & Financial Proposal for the work” to be written on the Envelop for technical proposal and
Financial Proposal.
4. Tender Schedule Collection: Tender documents to be collected from 05-09 March 2026 on all working
days from 09:00 am to 5:00 pm. Hardcopy tender documents are available for collection with the Security
Guard at the entrance /main gate of ActionAid Bangladesh, Cox’s Bazar Office, House: 752, Block: C, Ward:
11, Jhawtola Masjid Road, Opposite to Radiant Fish World, Cox’s Bazar 4700. Softcopy of tender
documents may be downloaded from ActionAid Bangladesh Website.
5. Only one organization/firm can participate in the bidding process under the same proprietorship or
family. If found more than one organization under above condition, then both the organizations will be
termed as non-responsive.
6. Alternative offer is not acceptable. Any condition from the bidder will not be acceptable by AAB
management.
7. Volume of work may maybe increase/decreased and payable amount will be fixed up according to the
changes.
8. No tender will be accepted/considered after the submission deadline.
9. Carrying, loading, unloading & Packing: Offered rate will be included with the cost of carrying, loading,
unloading and installation etc.
Page 3 of 4 Tender document for WFP funded project
ActionAid Bangladesh
House# 8, Road# 136
Gulshan 1
Dhaka-1212
Bangladesh
Phone +880 2 55044851-7
Fax +880 2 55044855
Email aab.mail@actionaid-bd.org
www.actionaid.org
10. Specification / Details of Items: Bidder need to mention details specification based on / equivalent with
the requirement with brand, sizes, thickness, materials, model, country of origin etc. that you will deliver.
These detailed specifications etc to be included in the technical proposal (where applicable)
11. Bidders need to mention warranty period of the supplied items (where applicable).
12. All items must comply with the standards and measured as specified.
13. Selected Bidder (s) will submit sample of each item before issuing Work Order if required.
14. Selection criteria: The evaluation criteria for both the technical and the financial reviews will be
established in the RFP (Request for Proposal) stressing the key areas of importance that will be considered
in the evaluation. In addition, the ratio between technical proposal and financial proposal factors is 60/40
weighting (technical /financial). Proposals will be evaluated, ranked, and awarded based on a definition
of “best value” considering both technical and financial factors.
15. Seed and other Materials delivery location: Materials should be supplied to FDMN Camp- 1E, 1W, 2E,
2W, 3, 4, 4Ext, 5, 6, 7, 8E, 8W, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 20 Ext., 21, 22, 24, 25, 26, 27 at
Ukhiya, Teknaf, Cox’s Bazar as per materials delivery plan (Annexure- A). Detailed delivery schedule/plan
will be provided with the Work order.
16. Updated Trade license, Income Tax Certificate or income tax return submission acknowledgement for
income year 2025-2026, e-TIN Certificate, e-VAT registration certificate, Bank solvency certificate should
be provided along with the quotation.
17. Tax & VAT will be deducted at the time of payment as per the government rules. The quoted price will be
inclusive of VAT and all other costs related with this procurement.
18. Incomplete bid will be rejected on site.
19. Offer Validity: 90 days from the date of tender submission.
20. Payment mode: Payment will be proceeded after completion and handover of delivery challan. Payment
shall be made through bank transfer (BEFTN) or A/C Payee Cheque within 04 weeks after completion
acknowledgement of the above-mentioned items in good condition and receiving of relevant documents.
21. The assigned person of ActionAid Bangladesh will monitor the quality, quantity and progress of work.
Based on his endorsement ActionAid will process the payment.
22. Compliance of using green materials & green manufacturing environment is highly appreciated.
23. Bidder shall agree to the core labour standard & abolition of child labour, respect legislation of country
on women rights & gender equity and will not employ/engage child labour in his organization.
24. ActionAid Bangladesh is not bound to accept the lowest bidder.
25. ActionAid Bangladesh has the right to accept/cancel of any /all tenders without showing any clarification
whatsoever.
Quotation/Tender Basis:
If vendor have any additional request and conditions, this must be stipulated in a separate letter
accompanying the bid.
Bids shall be made in writing calculated in BDT only and clearly stated on the table mentioned
above.
Applicant shall attach a detailed timetable for carrying out the delivery and propose ways and
means to realize the delivery. For supplying goods /materials, the final handover date should be
mentioned.
ActionAid Bangladesh is not liable for any damage to the applicant person or property in the
event that something should occur.
ActionAid Bangladesh strongly recommends that all applicants take extra precaution when
visiting/delivering supplies or doing the construction work. If any legal issue is raised, the
contractor/vendor will be responsible to respond and address. In such cases ActionAid
Bangladesh will be not liable.
Page 4 of 4 Tender document for WFP funded project
ActionAid Bangladesh
House# 8, Road# 136
Gulshan 1
Dhaka-1212
Bangladesh
Phone +880 2 55044851-7
Fax +880 2 55044855
Email aab.mail@actionaid-bd.org
www.actionaid.org
Disqualification of Applicants:
If they are guilty of serious misinterpretation/misrepresentations of facts in supplying
information.
If they are in situations of conflict of interest (with prior relationship to project or family or
business relationship to parties in ActionAid Bangladesh). If contractor/vendor declared the
conflict of interest with a separate note with the tender document this clause will be not
applicable.
If they have been reported for/under litigation for child abuse.
If they will not follow the terms and conditions mentioned above.
Bid Evaluation:
The Procurement Panel will check the tenders to ensure that they contain no amendment to the terms or any
other (calculation) errors. To assist in the examination, evaluation and comparison of bids, the Procurement Panel
may, at its discretion, request support/clarification from the ActionAid Bangladesh staff or consultant. In addition
of Require Documents/Papers mentioned in the above Procurement Panel may take into account other criteria,
including, but not limited to record of past performance, integrity, community rapport etc, when assigning
companies to the designated short list.
Acceptance of Successful Quotation/Tender:
Taking into consideration selection criteria, ActionAid Bangladesh will make the final decision of the awarded
Contractor/supplier/vendor. ActionAid Bangladesh will then send an email of acceptance / telephone call
(whichever is feasible) to the successful applicant. After submitted documentation from the selected firm has
been verified (if any), the firm will then be obliged to sign the Contract/Purchase Order for the stated amount.
Any amendment to the awarded tender will be documented as an “Annexure” to the contract and will be
determined by ActionAid Bangladesh.
Contact: For any of related information contractor/vendor/supplier may communicate with ActionAid
Bangladesh through email ID: aab.mail@actionaid.org. Download the Tender notice from Tender Notice