ActionAid Bangladesh is looking for suitable candidates for the following position:

Admin & Logistics Associate 

Project                                                  :              Volunteer Service Project (funded by WFP)

Department                                          :               Humanitarian Response

Location of posting                             :               Cox’s Bazar

Types of contract                                 :               Fixed term contract

Duration of Contract                          :              Up to 31 August 2021

Number of positions                          :               1

Job Summary: 

Over 1 million of Forcibly Displaced Myanmar Citizen (with the majority comprising women and children) took shelter in different camps in Cox’s Bazar-southern Bangladesh on August 2017. The Government of Bangladesh, together with national and international partners, have pro‐actively responding to this crisis with a massive humanitarian response, allocating 2,000 acres of land, coordinating and providing critical assistance such as food, nutrition, shelter, water, health & hygiene, psycho‐social and basic education services to the camps, settlements and host communities. 

ActionAid is implementing Volunteer Service program in Camp 22, 23, 24, 25, 26 and 27 funded by WFP. Besides, ActionAid have ongoing programmes in different sectors e.g. Protection, WASH, NFI etc. inside the camps. As a response agency since September 2017, ActionAid has developed relationships with a range of camp actors, including the Rohingya and their representatives and successfully doing the site management role. ActionAid is working with WFP to facilitate the formation and activation of 6 Rohingya Food Security Committees in 6 intervening camps, provide trainings and incentives to 1800 Rohingya youth and adolescents volunteers to contribute to the effectiveness of camp level services.

Logistics & Administration Associate will be responsible for providing necessary support in general office administration, procurement, travel, logistical services, staff health and safety issue etc. S/he will work in close collaboration with Administrative & Finance Unit as well as Emergency/Humanitarian response project management team based in AAB Cox’s Bazar and field Offices. The incumbent will maintain close communication with project managers, AAB’s vendors, suppliers and hotels etc.

Key responsibilities include (not limited to) :

Procurement and Inventory Management

• Procure fixed assets, stationery, print materials and other materials as per project requirement;
• Maintain stocks of fixed asset and office supplies;
• Liaison with different vendors.

Travel Management

• Ensure air ticketing for national/international staff and consultants following project manual
• Assist in hotel reservations for staff, guests and visitors of the project;
• Provide visa support to staff and consultants;
• Manage and maintain the project vehicles and its drivers;

Logistic support and event management

• Provide logistic support for meeting/seminar/workshop in booking venues and food; and purchasing print materials for events;
• Initiate and monitor repair/maintenance for office building, furniture, equipment & project vehicle;
• Keep records of all original MoU’s, contracts, rental deeds, and insurance documents.

Maintain & control all other admin issues

• Approach proactively to tackle any situation in advance and address problems instantly;
• Keep records/messages of the staffs in their absence;
• Collect & preserve the addresses of other organizations for future communication when required;
• Keep record of everyday vehicle expenses and submit monthly report to Line Manager;
• Coordination of office management activities as act by duty officer;
• Supervise the housekeeping of the office premises and ensure proper look and feel of the office floors and furniture layout;
• Monitor the security arrangement with coordination of the Dhaka office;
• Manage the office stationery inventory and distribution;
• Coordinate with the various departments and the HOD’s for all office administration support.

Relationships

The person holds this position will be reportable to Project Coordinator. 

Required Educational Qualification and Experiences

Education

• Minimum Graduation in any discipline.

Experience

• At least 2 years of progressively responsible logistical and administrative work experience.  

Required Competencies

• Approach proactively to tackle any situation in advance and address problems instantly;
• Keep records/messages of the staffs in their absence;
• Collect & preserve the addresses of other organizations for future communication when required;
• Keep record of everyday vehicle expenses and submit monthly report to Line Manager;
• Coordination of office management activities as act by duty officer;
• Supervise the housekeeping of the office premises and ensure proper look and feel of the office floors and furniture layout;
• Monitor the security arrangement with coordination of the Dhaka office;
• Manage the office stationery inventory and distribution;
• Coordinate with the various departments and the HOD’s for all office administration support.

Application instructions

Only those who meet the above requirements are requested to apply following these instructions:

• Last date of application is 12 December 2020. Due to emergency, recruitment will be on rolling. The interested candidates are requested to apply before deadline.
• Please Click Here to submit your application. 

ActionAid Bangladesh aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, sexual orientation, HIV status, class, ethnicity, disability, location and religion. Any personal persuasion/phone call will result in disqualification of candidature. 

ActionAid Bangladesh has a non-negotiable policy of ZERO TOLERANCE towards Sexual Harassment, Exploitation and Abuse (SHEA), Child Protection Policy and other relevant safeguarding policies and expects all employees to abide by the Safeguarding Policies and Code of Conduct of ActionAid Bangladesh. 

N.B: There is no cost involved with applying for positions at ActionAid Bangladesh. Any solicitation of fund / money from job applicant should be regarded as fraudulent.